One Boston Place, 201 Washington Street, Suite 2600, Boston, MA 02108
25 Braintree Hill Park Suite 200, Braintree, MA 02184
617-587-3080

Job Category:
Job Type:
Job Title:
Office Manager/Bookkeeper
Job Category:
Administrative
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Office Manager/Bookkeeper for a growing business in Millis. This is a Direct Hire role paying 60K-65K based on experience.
Hours are flexible for early an morning start to a midday start working 8 hours a day. Great opportunity!!!! Looking for 5-10 direct experience with a proven work history.

  • General office management, answering phones as needed, and vendor client relations
  • Reviewing quarterly payroll reports
  • Monitoring HR policies and procedures
  • Pay monthly bills and prepare check requests
  • Reconciling monthly credit charges
  • Processing accounts payable and receivables
  • Preparing year end financials
  • Inputting journal entries and adjustments
  • Oversee all client credits
  • Maintain files
  • Manage monthly sales, cash reports and bank statements
  • Prep and distribute 1099s
  • Utilize Quickbooks and other financial software
  • Track payments
  • Oversee work orders
  • Primary contact with business services
  • A committed attitude, strong communication skills. and willingness to work as a team
  • Has budget and direct reports experience
  • Able to suggest improvements
  • Willingness to listen and learn
Salary Range:
60-65K
Job Title:
Administrative Coordinator
Job Category:
University/Education
Job Type:
Temporary
Responsibilities:
Boylston Staffing is looking for an Administrative Coordinator in Boston. Will perform administrative duties for a COO and a Health Care Program Team.

  • Calendar management
  • Organizing logistics and catering for events and meetings
  • Answering phones and greeting guests
  • Arranging travel and hotel accommodations
  • Preparing agendas and taking minutes at meetings
  • Proofing and editing correspondence
  • Formatting slides, documents and other materials
  • Processing expense reports and reimbursements
  • Monitoring inventory and ordering when necessary
  • Supporting the Operations Coordinator with facilities management
  • Must have MS Office Suite
  • Ability to set-up video and conference calls for virtual meetings
  • Able to work independently and with a team
  • BA/BS preferred
  • 2-5 years solid administrative support experience
Salary Range:
25-27hr
Job Title:
Sales Coordinator
Job Category:
Marketing/Social Media
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Promotional Products Sales Coordinator for a company in Braintree.

Looking for a resourceful associate to assist clients and keep them satisfied. Duties include interacting with clients, researching ideas, developing client presentations, pricing of products, communicating with suppliers, following up on projects from start to finish, answering phones, emailing clients, sending out samples, obtaining quotes, and other related support functions. Must be detail oriented, a self motivator, problem solver, team player, multi-tasker and be able to meet deadlines. Experience in the Promotional Products Industry preferred but not necessary, a BA and strong computer knowledge. 32-40hrs per week.

Salary Range:
45-55K
Job Title:
Executive Assistant
Job Category:
Administrative
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Executive Assistant for a company in Newton. This is a Direct Hire opportunity. Will manage calendars, schedule appointments and meetings internally and externally, process, track and maintain documents, research materials for meetings and special projects, coordinate travel, process expense reports, update contact lists, gather information for investment committee approvals and other high level executive tasks as required. Must be able to handle a demanding individual and in a fast paced environment working with high level executives, able to proofread and edit reports similar to paralegal documents, be well educated and have top notch Excel skills. Experience in a Biotech or corporate field desired, strong MS Office, excellent grammar and spelling, highly organized, able to prioritize and problem solve, able to handle confidential information and comfortable around investors, consultants and other Executives. The hours are 9:00am-6:00pm. 65K-70K along with Excellent benefits.
Salary Range:
65-70K+
Job Title:
Client Service Associate
Job Category:
Services
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Direct Hire Client Service Associate for a company in Downtown Boston. Will run the day to day operations of an exciting growing business. The ideal candidate will be outgoing, professional and a people person who enjoys helping clients succeed, Will answer phones, check in guests, provide basic information about services to prospective clients, receive mail and packages, assist with new client set ups, ensure kitchen is well stocked, respond to member requests, perform marketing and social media activity, prepare conference rooms for meetings, and other administrative support functions. This is a Direct Hire role paying $19-$22 depending on experience.

BA along with 1-3 years experience in the hospitality or customer service field along with office support activity. Someone who is a team player, organized and has MS Office and social media exposure,

Competitive Benefits
Salary Range:
19.50 -22hr
Job Title:
Research Faculty Coordinator
Job Category:
University/Education
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for a Research Laboratory Faculty Coordinator. Will report to the Area Director and one Faculty Member. Will manage administrative and financial operations, anticipate and resolve problems, update team on projects, will work closely with Lab Managers and Research Managers, manage complex calendars, coordinate meetings, logistics and travel, update documents, draft and submit recommendations, respond to inquiries, develop and implement policies and procedures, plan events, conferences and seminars, maintain websites, track grades, assist with grant submissions, and participate in team meetings. This is a temporary to hire position working 9:00am-5:00pm. BA along with 3-5 years experience in an Administrative role preferably in a Research Laboratory setting.

$25/hr-$27/hr
Salary Range:
25-27hr
Job Title:
Faculty Assistant
Job Category:
University/Education
Job Type:
Temporary
Responsibilities:
Boylston Staffing is looking for a Faculty Assistant for a University in Boston. Will provide support to a busy Faculty member. Duties include; answering phones, greeting visitors, responding to e-mails and voicemails in a timely manner, prepare itineraries, process expense reimbursements, perform research, proofread documents, prepare handouts for classes, proctor exams, coordinate audio-visual support to the classrooms, produce seating charts, update websites and class lists, handle complex travel and visa arrangements, order supplies and other support activity that arises. The hours are 9:00am-5:00pm and pays $20-$24/hr.
Salary Range:
20-24hr
Job Title:
Office Administrator
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Direct Hire Office Administrator for a Healthcare Company in Boston. Will service as the primary point of contact for office concerns, will answer phones, manage staff and schedules, collect new patient information, set up appointments, update information, assist with IT related problems, administer performance reviews, compile reports for weekly meetings, and supervise staff, collaborate with physicians and manager to update social media, and other office projects. Excellent pay and benefits. 50K-55K working 8:00am-5:00pm.
Salary Range:
50-55K
Job Title:
Program Assistant
Job Category:
Non-Profit
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a direct hire Program Assistant to provide administrative and other support to Senior Program Officers. The ideal candidate must be highly-organized and self-motivated, with attention to detail and the ability to prioritize workload. Proven writing, computer, and interpersonal skills to manage relationships with a broad range of people and organizations are essential. Maintain calendar and schedule for the Senior Program Officers. Answer and screen telephone calls and handle routine emails and other correspondence, including inquiries about grant proposals and invitations to events. Provide program officers with information and other back-up material for meetings and other scheduled activities. Monitor program deadlines and internal processes. Prepare agenda and draft related materials for meetings with Trustees, President, and external partners. Complete draft reports and materials for quarterly Trustee meetings. Draft and manage routine correspondence and proofread reports and other documents for grammar and spelling.

TERRIFIC BENEFITS AND WORK LIFE BALANCE!
Salary Range:
50-55K
Job Title:
Administrative Coordinator
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Direct Hire Administrative Coordinator for a Hospital in Boston. Will support multiple doctors with administrative duties. Will perform research, edit and compose correspondence, speeches, manuscripts, proposals and grants, answer phones and retrieve mail, file records, greet visitors, order lab supplies, maintain records, scan projects, arrange travel, coordinate with vendors, assist with training and orientation of staff, troubleshoot office equipment, and respond to requests. This is a Direct Hire opportunity paying 40K working 8:00am-4:30pm.
Salary Range:
40K
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