One Boston Place, 201 Washington Street, Suite 2600, Boston, MA 02108
25 Braintree Hill Park Suite 200, Braintree, MA 02184
617-587-3080

Job Category:
Job Type:
Job Title:
Administrative Operations Coordinator
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Administrative Operations Coordinator for a Hospital in Boston. Will provide support to research labs, manage projects, and facilities operation. Duties include: administrative support to research programs, calendar management, making arrangements for events, meetings and travel, schedule and organize complex activities, seminars and conferences, assisting with new hire on-boarding, ordering supplies, interfacing with vendors, processing checks and reimbursements, invoice reconciliation, training staff, assisting with Human Resources functions, credentialing fellows and faculty, updating monthly reports, processing Visas and renewals, overseeing pre-award management development, reviewing budgets, monitoring financial accounts, ensuring compliance with policies and other related projects. Looking for a BA along with 3-5 years administrative/operations support, experience with managing projects, knowledge of data management, grant experience helpful, MS office skills necessary, attention to detail, knowledge of bookkeeping and accounting principles, and able to work independently. The hour 8:30am-5:30pm and pays 50K-55K.
Salary Range:
50--55K
Job Title:
Executive Assistant
Job Category:
University/Education
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Direct Hire Executive Assistant for a University. Will support a department Chair and a Director. Duties include managing multiple calendars, arranging complex meetings, travel arrangements, processing reimbursements, preparing grants submissions, editing manuscripts for publications, managing confidential information, organizing database and filing requests, preparing expense reports, arranging seminar speakers and itineraries, organizing events, arranging catering, and managing projects. Looking for 5 + years Executive Support experience, BA, MS Office, social media, able to work independently, detail oriented, self motivated, and strong work ethic.

This is a Direct Hire opportunity paying 55K-60K.
Salary Range:
55-60K
Job Title:
Fellowship Coordinator
Job Category:
University/Education
Job Type:
Temporary
Responsibilities:
Boylston Staffing is looking for a Fellowship Coordinator for a University in Cambridge. Will work closely with the Director of Administration, Finance and Fellowship Coordinators to perform a wide range of administrative duties. Will manage applications and budgets, reconcile invoices, assist with grant activity, process vendor payments, coordinate fellowship programs, scheduling weekly seminars, plan events, updating website, arrange catering, plan and execute course materials, serve as the main contact point for questions about the program, and other related support functions. Must be organized, detail oriented, strong writing and editing skills, and able to multi-task. This is a contract role with permanent potential. The hours are 9:00am-5:00pm and pays $20-$23/hr.
Salary Range:
20-23hr
Job Title:
Executive Assistant
Job Category:
Consulting
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Executive Assistant for a company in Wellesley. This is a Direct Hire opportunity. Will manage calendars, schedule appointments and meetings internally and externally, process, track and maintain documents, research materials for meetings and special projects, coordinate travel, process expense reports, update contact lists, gather information for investment committee approvals and other high level executive tasks as required. Must be able to handle a demanding individual and in a fast paced environment working with high level executives, able to proofread and edit reports similar to paralegal documents, be well educated and have top notch Excel skills. Experience in a Venture Capital company, Biotech or corporate field desired, strong MS Office, excellent grammar and spelling, highly organized, able to prioritize and problem solve, able to handle confidential information and comfortable around investors, consultants and other Executives. The hours are 9:00am-6:00pm. 65K-70K along with Excellent benefits.
Salary Range:
65-70K
Job Title:
Business Development Specialist
Job Category:
Services
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for Business Development Specialist for an established Printing Company in the South Shore. Will service existing accounts as well as developing new business for printing needs. Will communicate effectively, maintain relationships, prepare proposals, update account information and utilize sales techniques to market products. This is a temporary to hire position. Base salary and incentives offered + benefits when permanent. Monday-Friday schedule. 1-2 year experience in the printing field preferred.
Salary Range:
Based on Exp!
Job Title:
Grant Manager
Job Category:
University/Education
Job Type:
Temporary
Responsibilities:
Boylston Staffing is looking for a Grant Manager for a University. This is a temporary opportunity but for the right person it does have temp-to-hire potential. Will provide direct administrative and financial support for research-related activities of the Department. Will prepare grant applications, budgets for grants for sponsored research funds, monitor balances and reconcile accounts, interpret and administer appropriate university and sponsored research fiscal policies, review and produce financial data providing research and data analysis to present for use in planning and decision making, prepare multiple complex and varied financial reports (including ad hoc reports) that require selection, preparation, and interpretation of data using complex data query tools, serve as principal source of information on complex fiscal policies and procedures including federal funding rules, and advise faculty, students, or staff on existing options or alternatives effectively recommending courses of action on fiscal matters. Establish and manage accounting record-keeping systems and procedures for tracking and reporting, oversee and may assist with processing all payments including vendors invoices, individual reimbursements, and other accounts payable and receivables, and research discrepancies as required. May prepare various payroll documents including monthly, semi-monthly, and weekly casual payroll. Contributes to other unit goals as required. $20-$25/hr
Salary Range:
20-25hr
Job Title:
Scheduling Assistant
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Scheduling Assistant for a Hospital in Boston. Will use an on-line scheduling system to process benefit time requests for faculty, trainees and CRNAs. Will maintain records and compliance to policies, track payroll, update complex databases, provide overall organizational support to the Administrator, assist with multiple schedules to ensure coverage in pre-admitting test center, operating rooms, specialty services and off site locations. Must have excellent computer skills and database knowledge, attention to detail, strong organizational and problem solving skills, ability to make decisions, able to prioritize and meet deadlines. The hours are 8:30am-5:00pm paying 35-40K. Medical experience preferred.
Salary Range:
35-40K
Job Title:
New Patient Coordinator
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a New Patient Coordinator for a Clinical Center in Chestnut Hill. Will receive all incoming patients, schedule, verifying and confirming appointments, reviewing and updating patient database, answer phones and take messages, interact with patients and doctors, service as the liaison for referring physicians and other care providers, monitor electronic records, adhere to standard operating procedures, seek clinical assistance from nurses or MDs in an urgent situation, discuss needs for referrals and prior approvals for procedures, communicate effectively and professionally, and assist with overflow at the receptionist area. Must be able to adapt in a fast paced environment, able to interface with a variety of people and medical personnel, have an interest in the medical field, and a strong work ethic. This is a Direct Hire opportunity paying $17/hr with excellent benefits working Monday-Friday 8:30am-5:00pm.
Salary Range:
17hr + Great Benefits
Job Title:
Managed Care Coordinator
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Managed Care Coordinator for a Clinical Center in Chestnut Hill. Will work closely with Physicians and Case Managers to provide timely documentation for patient cases. Will obtain referrals for doctor visits and authorizations for procedures, answer phones and respond to inquiries, educate patients on the referral/authorization process, check schedules, coordinate reviews, complete paperwork and document information daily, ensure staff is aware of changes in managed care and insurance requirements, and provide back-up coverage for other associates. This is a direct hire entry level opportunity paying $17/hr with excellent benefits and growth potential. Must have an interest in Medical, a positive outgoing personality and strong work ethic. Monday-Friday schedule day hours.
Salary Range:
17hr + Great Benefits
Job Title:
Foundation Program Assistant
Job Category:
Non-Profit
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Foundation Program Assistant. Will provide administrative and program development support to the Vice President. Will assist in the implementation and communication with grants, maintain calendars, manage schedules, travel arrangements and expenses, coordinate meetings, generate contracts, organize programs and events, perform research, proofread documents, collaborate on projects, participate in meetings, and manage the daily activity for the department. BA required along with 2-4 years administrative work experience in a non-profit or philanthropic organization, excellent communication, writing, and editing skills, self motivated, strong problem solving, MS Office Suite and social media. This is a Direct Hire role paying 50K-55K.
Salary Range:
50-55K
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