OPPORTUNITIES

Boylston Staffing is looking for a Direct Hire Office Coordinator/Administrative Assistant working 8:00am-4:00pm for an Educational Institution in Boston. Will be the point of communication for parents, staff and the Director/ Assistant Director. Must have a positive energy and be able to work in a busy environment.

• Answer phones, greet visitors, take messages and respond to inquiries
• Provide general information about the program offered
• Utilize Word and Excel for large mailings
• Manage directors calendar
• Prepare invoices and statements, process reimbursements, and log payments
• Edit and proof documents
• Create weekly newsletters
• Prepare admissions packets
• Track annual fund gifts
• Manage parent-teacher conferences
• Create on-line surveys
• Manage inventory
• Assist the accounting department
• Provide Administrative support
• Communicate effectively
• Assist with employee benefits
• Experience in a school or people oriented environment preferred
• Must have a high level of attention to detail
• BA along with 3 + years experience in an administrative support role
• MS Office, QuickBooks and knowledge of databases

Boylston Staffing is looking for an Administrative Assistant for an Associate Dean. Will assist with projects and administrative support to the Student Affairs department and the Associate Dean.

Duties include answering phones, responding to mail, stuffing envelopes, organizing events, copying documents, setting up folders for incoming students, creating labels, and updating master lists.

This is a temporary opportunity paying $17-$21/hr. There is always potential for permanent opportunities as this is a way to get your foot in the door.

Boylston Staffing is looking for a Direct Hire Administrative Coordinator for a Hospital in Boston. Will support multiple doctors with administrative duties. Will perform research, edit and compose correspondence, speeches, manuscripts, proposals and grants, answer phones and retrieve mail, file records, greet visitors, order lab supplies, maintain records, scan projects, arrange travel, coordinate with vendors, assist with training and orientation of staff, troubleshoot office equipment, and respond to requests. This is a Direct Hire opportunity paying 40K working 8:00am-4:30pm.

Boylston Staffing is looking for an Administrative Coordinator in Boston. Will perform administrative duties for a COO and a Health Care Program Team.

• Calendar management
• Organizing logistics and catering for events and meetings
• Answering phones and greeting guests
• Arranging travel and hotel accommodations
• Preparing agendas and taking minutes at meetings
• Proofing and editing correspondence
• Formatting slides, documents and other materials
• Processing expense reports and reimbursements
• Monitoring inventory and ordering when necessary
• Supporting the Operations Coordinator with facilities management
• Must have MS Office Suite
• Ability to set-up video and conference calls for virtual meetings
• Able to work independently and with a team
• BA/BS preferred
• 2-5 years solid administrative support experience

Boylston Staffing is looking for a Research Laboratory Faculty Coordinator. Will report to the Area Director and one Faculty Member. Will manage administrative and financial operations, anticipate and resolve problems, update team on projects, will work closely with Lab Managers and Research Managers, manage complex calendars, coordinate meetings, logistics and travel, update documents, draft and submit recommendations, respond to inquiries, develop and implement policies and procedures, plan events, conferences and seminars, maintain websites, track grades, assist with grant submissions, and participate in team meetings. This is a temporary to hire position working 9:00am-5:00pm. BA along with 3-5 years experience in an Administrative role preferably in a Research Laboratory setting.

$25/hr-$27/hr

Boylston Staffing is looking for an Executive Coordinator for a University in Boston. Will answer phones for the department and the Deans of the department, handle calendars, schedule appointments, prepare for meetings and agendas, draft reports, compose letters and e-mails professionally, perform research, create PowerPoint presentations, handle confidential information, file documents, update databases, track data utilizing Excel, serve as a resource for communication for the department, monitor accounts, sort mail, reserve rooms and order catering, process financial transactions, website updates, assist with events and orientations, and other related activity and projects. Looking for 3-5 years Executive Assistant, BA, MS Office and University experience a plus. This is a Direct Hire opportunity paying low 60Ks on a permanent basis.