One Boston Place, 201 Washington Street, Suite 2600, Boston, MA 02108
25 Braintree Hill Park Suite 200, Braintree, MA 02184
617-587-3080

Job Category:
Job Type:
Job Title:
Administrative Coordinator
Job Category:
Medical
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for a Direct Hire Administrative Coordinator for a Hospital in Boston. Will support multiple doctors with administrative duties. Will perform research, edit and compose correspondence, speeches, manuscripts, proposals and grants, answer phones and retrieve mail, file records, greet visitors, order lab supplies, maintain records, scan projects, arrange travel, coordinate with vendors, assist with training and orientation of staff, troubleshoot office equipment, and respond to requests. This is a Direct Hire opportunity paying 40K working 8:00am-4:30pm.
Salary Range:
40K
Job Title:
Executive Assistant
Job Category:
University/Education
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Executive Coordinator for a University in Boston. Will answer phones for the department and the Deans of the department, handle calendars, schedule appointments, prepare for meetings and agendas, draft reports, compose letters and e-mails professionally, perform research, create PowerPoint presentations, handle confidential information, file documents, update databases, track data utilizing Excel, serve as a resource for communication for the department, monitor accounts, sort mail, reserve rooms and order catering, process financial transactions, website updates, assist with events and orientations, and other related activity and projects. Looking for 3-5 years Executive Assistant, BA, MS Office and University experience a plus. This is a Direct Hire opportunity paying low 60Ks on a permanent basis.
Salary Range:
55-62K
Job Title:
Faculty Coordinator
Job Category:
University/Education
Job Type:
Temporary
Responsibilities:
Boylston Staffing is looking for a Faculty Assistant for a University in Cambridge. Will provide administrative support to faculty members and the department. Will maintain website content, photocopying, filing, ordering supplies, reserving space for meetings and events, proof and edit documents, maintain calendars, organize course packets, processing invoices, perform research and other related clerical duties. BA and MS office required along with office experience. This is a temporary position for about 3 months working 9:00am-5:00pm paying $20-$21/hr.
Salary Range:
20-21hr
Job Title:
Executive Assistant
Job Category:
Non-Profit
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for an Executive Coordinator for a growing Non Profit in Boston. This is a temporary to hire opportunity paying 60K-75K depending on experience. Will manage the CEO and COO's calendars, coordinate domestic and international travel, answer phones, welcome guests, organize board meetings, order supplies, assist Human Resources scheduling interviews, and other office management projects. Must have MS Office, WebEx, Skype, C-Level support experience, heavy calendar management, BA, able to work in a fast paced environment, and be mission driven.
Salary Range:
60-75K
Job Title:
Administrative Assistant
Job Category:
Accounting/Finance
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for an Administrative Assistant for a growing start up Financial Company in Boston. Will handle front desk phones, meet and greet visitors, order supplies, enter information into a database, manage calendars, respond to e-mails, general support duties, office maintenance, and other projects as assigned. Must be professional, have a flexible attitude, MS office experience, This is a temporary to hire opportunity paying $17-$19/hr on a temporary basis and 40K + on a permanent basis depending on experience.
Salary Range:
40K++
Job Title:
Executive Assistant
Job Category:
Administrative
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for an Executive Assistant for a Hospital in Boston. Will support a new Chairman. This is a temporary to hire opportunity paying 50,000-55,000 on a permanent basis for the right candidate. Duties include: organizational support, overseeing major events, facilitating budgets, calendar management, travel arrangements, database management, editing manuscripts, conference planning, preparing agendas, scheduling meetings, responding to e-mails, screening calls, overseeing correspondence, project management and other high level support functions. Must have a BA along with 2-5 years experience as an Executive Assistant in a busy environment, MS Office, detail oriented and able to handle confidential material. Immediate Hire.
Salary Range:
50-55K
Job Title:
Finance Assistant
Job Category:
University/Education
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for a temporary Finance Assistant for a University in Boston. Ideal candidate will have an Economics degree with light financial experience utilizing Excel to update spreadsheets. Will assist the Accounts Payable team with financial support. The hours are 9:00am-5:00pm Monday-Friday and pays $18.00-$20.00/hr.

Duties & Responsibilities

As a member of the Finance team the Accounting Assistant will be responsible for the accounts payable function for multiple labs within the Department. Specific responsibilities will include processing of purchase orders and invoices for payment, reconciling weekly procurement cards by collection backup documentation, resolving invoice discrepancies, managing vendor calls and resolving vendor disputes, preparing travel reports and reimbursements and managing petty cash fund. Other financial and administrative duties may be assigned as required.
Salary Range:
17-20hr
Job Title:
Support Assistant
Job Category:
Administrative
Job Type:
Temporary
Responsibilities:
Boylston Staffing is looking for a Support Assistant for a firm in Boston. Will be responsible for a wide range of technical, administrative, and support duties. Will gather data, perform data entry and analysis, generate reports, operate business machines, maintain file and record keeping systems, monitor budgets, respond to requests for information and other general support functions for the department. This is a long term temporary position working the hours of 8:30am-5:30pm and pays $17/hr. Must be dependable, reliable, have strong communication skills, excellent computer knowledge and a flexible team player attitude.
Salary Range:
17-18hr
Job Title:
Executive Assistant
Job Category:
Consulting
Job Type:
Permanent
Responsibilities:
Boylston Staffing is looking for an Executive Assistant for a company in Wellesley. This is a Direct Hire opportunity. Will manage calendars, schedule appointments and meetings internally and externally, process, track and maintain documents, research materials for meetings and special projects, coordinate travel, process expense reports, update contact lists, gather information for investment committee approvals and other high level executive tasks as required. Must be able to handle a demanding individual and in a fast paced environment working with high level executives, able to proofread and edit reports similar to paralegal documents, be well educated and have top notch Excel skills. Experience in a Venture Capital company, Biotech or corporate field desired, strong MS Office, excellent grammar and spelling, highly organized, able to prioritize and problem solve, able to handle confidential information and comfortable around investors, consultants and other Executives. The hours are 9:00am-6:00pm. 65K-70K along with Excellent benefits.
Salary Range:
65-70K
Job Title:
Administrative Coordinator
Job Category:
Administrative
Job Type:
Temp-Hire
Responsibilities:
Boylston Staffing is looking for a temporary to Hire Administrative Coordinator for a University. Will report to the Finance Manager and Administrative Team.
Duties include: Human Resources responsibilities; processing visa, setting up appointments, assisting with the on-boarding process on new employees, payroll paperwork, supporting visiting fellows, scholars and interns, answering phones, providing information for human resource related questions, finance reporting, accounts payable and receivable duties, reimbursement for corporate card payments, coordinator financial reports, run analysis activities, and other duties as assigned. Must know Word, Excel, PowerPoint, Outlook and have a BA. The hours are 9:00am-5:00pm. Pays mid to high 40'sK on a permanent basis.
Salary Range:
45-48K
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