JobTitle

Job Title

Administrative Assistant

JobCode

Job Code

0

JobCategoryName

Job Category

University/Education

JobTypeName

Job Type

Permanent 

JobLocationName

Job Location

Waltham

PublishOnDate

Date Posted

Aug  7 2023 12:00:00:000AM

ExpireOnDate

Expires On

Apr 29 2022 12:00:00:000AM

Responsibilities

Responsibilities

Boylston Staffing is looking for an Administrative Assistant II for an Academic Institution in Waltham. DIRECT HIRE

 Job responsibilities will include both overall administrative support for the office and its staff as well as project-specific support.

 Job duties:

 Assist research staff with recruitment, including managing flow of resumes through internal hiring website, tracking candidate progress, scheduling and hosting interviews and onboarding new hires Arrange travel for staff and visitors, including managing travel requests, making and changing travel reservations, and preparing and submitting expense reports for reimbursement.

 Coordinate logistics for meetings (e.g., internal talks, customer visits, candidate interviews), including scheduling and ordering meals/refreshments.

 Oversee office supply inventories and initiate purchase requests and supply orders.

 Prepare, submit, and proactively track purchase requests.

 Order new hire equipment, create account and set up workstation Coordinate shipment and delivery of packages and equipment.

 Coordinate with facilities and building management to maintain office spaces, services and equipment

 60K-70K

 Expertise with Microsoft Word and Microsoft PowerPoint and knowledge of Excel and Adobe Pro is required.

 We use a flexibility hybrid system of 2 days onsite with mandatory Wednesdays and additional days as needed.

Qualifications

Qualifications

RequiredYearsOfExperience

Required Years of Experience

2

AdditionalInfo

Additional Info